Food & Activities5-minute read
How to Plan Party Food
Food is one of the biggest party stressors. This guide helps you plan a menu that works — without overcomplicating things or running out.
1
Match food to your party type
A dinner party needs a full meal. A casual gathering just needs snacks. Match your menu to the occasion.
- Cocktail party: 6-8 bite-sized items per person
- Dinner party: appetizer, main, dessert
- Kids party: simple finger foods and cake
- Open house: continuous snacks over several hours
2
Calculate quantities
The most common mistake is making too much or too little. Here's how to estimate.
- Appetizers: 6-8 pieces per person per hour
- Main dish: 6-8 oz of protein per person
- Sides: 4-6 oz per side per person
- Dessert: assume everyone wants some
3
Keep it simple
You don't need 10 different dishes. A few well-executed options beat a complicated spread.
- Choose dishes you've made before
- Pick things that can be prepped ahead
- Mix homemade with store-bought
- Focus on crowd-pleasers
4
Consider dietary needs
Ask about allergies and restrictions when guests RSVP. Having options makes everyone comfortable.
- Always have a vegetarian option
- Label foods with common allergens
- Have gluten-free crackers or bread available
- Ask about severe allergies directly
5
Plan for timing
Think about when food will be served and how it will hold up.
- Prep as much as possible the day before
- Have appetizers ready when guests arrive
- Keep hot food hot, cold food cold
- Don't try to do too much right before the party
Key Takeaways
- Match your menu to the party type
- Use quantity estimates to avoid over or under-preparing
- Keep it simple — fewer dishes, done well
- Always have options for dietary needs
- Prep ahead and plan for timing
When you plan with Party Pilot, you get:
Guest management & RSVPs
Built-in wishlist
Guest photo sharing
Ready to put this into action?
Party Pilot helps you turn these steps into an organized, enjoyable experience.
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